Colorado Property Management Services “Resources At-A-Glance”

Community Association Management:

  • 24-hour communication line
  • Pro-active association management
  • Provide leadership and guidance in the management of the association
  • Liaison between Board of Directors and other management company members
  • Respond to requests of Board of Directors
  • Productive and organized board and annual meetings
  • Attend association meetings-Board of Director annual meetings
  • Minutes Recording
  • “Walk through” and property inspections/site-visits
  • Covenant Enforcement
  • Prepare communications to homeowners
  • Assist in the preparation of the annual association budget
  • Consultation on drafting of documents, site planning and care for design

Administrative and Management Support:

  • Records maintenance and storage
  • Messenger Services
  • Photocopies
  • Website hosting, IT
  • Association websites and newsletters
  • Communication to offsite owners
  • Communications-mailed, electronic and voice
  • Covenant compliance and violation monitoring and enforcement (processing)
  • ACC review, compliance and enforcement
  • Computer–tracked work orders
  • Insurance coordination
  • Late Fees/Delinquencies/Legal/Collections
  • Fines/Violations Processing
  • Detailed records managements

Financial Services and Reports:

  • Timely and accurate financial statements and comprehensive reports
  • Income/Expense reports
  • Accounts Receivable/Aging Summary
  • Assessment Payments
  • Accounts Payable
  • Vendor payments
  • Balance Sheet report
  • Billing and collections
  • Cash activity reports
  • Reserve account activity
  • Collections/Legal Liaison
  • Budget review and analysis

Accounting:

  • Collect funds via coupon books or electronic transfers
  • Maintain individual unit account status
  • Pursue Collections in conjunction with association’s policies
  • Provide monthly/quarterly reporting to the board of Directors
  • Payments of association bills
  • Maintain and implement payment control procedures
  • Monitor cash and investment balances and maturities
  • Reconcile association bank accounts
  • Prepare financial statements for the board of directors
  • Coordinate with association’s CPA for preparation of annual audit and tax returns

Community Maintenance:

  • 24-hour emergency maintenance services
  • Establish preventative repair and replacement programs
  • Maintenance-Work Orders, repairs documentation
  • Perform requested and planned maintenance
  • Communicate work status to homeowners and Board of Directors
  • Bid preparation/solicitation
  • Vendor screening/performance reviews
  • Contractor pre-bidding, coordination, monitoring, scheduling, follow-up, reporting progression
  • Maintenance supervision, coordination, monitoring, scheduling, follow-up, reporting progression
  • Purchasing supplies as directed by the Board of Directors

Marketing & Sales:

  • Community News and Announcements
  • Resale/Refinance information
  • Updates on property sales, rates, length on market
  • Status Letters
  • Mortgage Questionnaires
  • Documents for Sales/Refinance
  • Resale Packages
  • Ownership Transfers
  • Appraisal Reports
  • New owner welcome packages
  • Complete Community Directory

Community Websites:

  • Monthly calendar with schedule of events/services
  • Community documents
  • Community photo gallery
  • Surveys
  • Announcements, notices and newsletters
  • Access to minutes, rules, regulations and other important information
  • Forms to include work orders, surveys, ACC requests, complaints and volunteer

Association Insurance:

  • File, track and record insurance claim information
  • Up to date renewal information
  • Investigate competitive plans
  • Coordinate information needed for informed decisions on usage

 
 


Colorado Property Management Services, Inc | 7114 W Jefferson Ave, Ste 309, Lakewood, CO 80235 | Phone:(303) 952-9257 | Fax: (303) 974-1774